Estavo

Property Operations Software

Replace your property spreadsheet.

The financial operations platform for self-managing landlords and real estate investors. Track income, expenses, obligations, and maintenance across your entire portfolio — with IRS Schedule E built in.

Start free — no card needed
1 unit free — foreverNo credit card requiredExport your data any timeIRS Schedule E built in

11

Properties tracked from day one

5

Views to manage everything

$0

To start, forever

100%

Your data, always exportable

Sound familiar?

The spreadsheet worked — until it didn't.

—A new spreadsheet tab for each property, every year
—Tax season = 3 weeks of reconciling transaction exports
—Insurance renewal dates buried in old email threads
—Maintenance logs scattered across text messages and notes
—No clear picture of actual cash flow across the portfolio

Origin

Estavo was reverse-engineered from a real Google Sheets system used to manage 11 vacation rental properties in the Outer Banks, NC. The spreadsheet worked — until it didn't. Every decision in Estavo was made by asking: what does a landlord actually need here?

Built for

Landlords who manage their own portfolios.

Not property managers. Not agencies. Owners who self-manage and want a real system.

STR Hosts

You manage 2–10 vacation rentals on Airbnb or VRBO.

Bookings from multiple platforms in one ledger
Check-in and check-out horizon at a glance
Guest welcome packets with WiFi and door codes
Cleaning and maintenance costs tracked per unit
Long-term Landlords

You self-manage 1–10 residential rentals without a property manager.

Rent income vs. expenses, always current
Maintenance requests with vendor history
Lease renewal and obligation reminders
Role-based access for your accountant
Portfolio Investors

Your portfolio has grown beyond a single spreadsheet.

Cash flow across all properties, one view
IRS Schedule E export at tax time
P&L by property, by unit, by month
Insurance and mortgage renewal tracking

Five views. One system.

Everything a landlord needs,
nothing they don't.

No external integrations required. No spreadsheet tabs. Five focused views.

Today

Obligation horizon and check-in view. See what needs attention today — not buried in a spreadsheet tab.

Portfolio

Every property and unit on one screen. Status, lease type, unit count, and financial summary at a glance.

Money

Unified transaction ledger with IRS Schedule E categories built in. One place for all income and expenses.

Obligations

Mortgage, insurance, utilities — Estavo generates draft transactions on schedule and alerts you before renewals expire.

Work

Maintenance requests from open to resolved. Link vendors, track costs, attach photos from your phone.

Reports

P&L and Schedule E summaries ready to export. Give your CPA a file, not a spreadsheet.

The switch

What changes when you stop using a spreadsheet.

Not a feature list — a before-and-after for your actual day.

Spreadsheet
Estavo
New spreadsheet tab every year
Portfolio view — all properties, always current
Manual transaction entry, easy to miss items
Obligation engine auto-generates recurring transactions
Tax prep takes weeks of reconciliation
Schedule E export — hand a file to your CPA
Insurance renewals found in old email threads
Obligation alerts fire before expiry, every time
Maintenance history scattered across texts
Work orders with vendor links and photo attachments
No visibility into cash flow across properties
Today view shows exactly what needs attention now
Make the switch — it's freeYour first unit is free forever.

How it works

Up and running in an afternoon.

01

Add your properties and units

Set up your portfolio in minutes. Import from a spreadsheet or start fresh. Each property can have one or many units.

02

Log income and expenses as they happen

Every booking, expense, and bill goes into one unified ledger — already categorized for IRS Schedule E.

03

Hand a file to your CPA, not a spreadsheet

Export Schedule E summaries and P&L reports at tax time. Your accountant gets exactly what they need.

“

Finally, a system that thinks like a landlord. Not a property management company, not an accountant — a landlord who just wants to know if the money is coming in, the bills are going out on time, and nobody's calling about a broken toilet at 11pm.

OBX Property Owner

11 vacation rentals · Outer Banks, NC

Pricing

Simple pricing.

Based on active units — not properties. The free tier is permanent.

Free

$0

1 unit

Forever. No card.

Host

$19/mo

5 units

Investor

$59/mo

25 units

Portfolio

$149/mo

100 units

Full pricing details, features, and FAQ →Start free

Ready to start?

Replace your spreadsheet today.

Free forever for 1 unit. Upgrade when your portfolio grows. No credit card, no time limit.

Start free — no card needed

Manage your portfolio on the go — now on Android.

Get it onGoogle Play